Collaborative Plan

Collaborative Bookkeeping Plan

$ 893 per month

   One-Time Setup

A one-time setup fee includes setting up your company. This includes starting a new company file or modifying an existing company file from the business or former bookkeeper.  The company file setup is based on the industry and business needs at the time of setup.

Setup includes:

• Subscription Assistance (QBO only)

• Add Users, Including Accountant User (QBO only)

• Bank Synchronization* for all Business Accounts (QBO only)

• Setup | Configuration of Chart of Accounts

• Portal Access Creation

• Internal Account Creation

• Bookkeeping Engagement

Bank synchronization is included in service.  If business owner does not want to synchronize the bank accounts with QuickBooks Online, an additional service fee will be added per account each month.

One-Time Setup Fee: $250 Setup Fee

   Program Used

We will advise on the best QuickBooks Online subscription level based on your business needs.  We will also help you setup your account with Intuit QuickBooks, so the monthly subscription fee is automatically debited from your account.  As your Accountant USER, we will be able to assist with your company books and changes you may need.

Current: Client's QuickBooks Online

   Discounted Services

By signing up to our Collaborative Plan, you receive an additional 25% discount on all bookkeeping services you select with your plan.

Plan Discount: 25% Discounted Services

   Bank Accounts

We will reconcile your bank accounts based on your plan. Each named account is afforded 100 electronic transactions per month; these will reset and be combined into one pool at the beginning of every month. At month end, all transactions will count against your total transactions; if that month your draw is over the limit, we will charge only for those transactions outside the pool range.

This plan includes 4 accounts at a total of 100 transactions per account which combined will give you 400 electronic transactions.

  You will also receive 25 additional check | image based transactions and 25 additional cash-based transactions.
**Please see their subsections below.

That’s a total of 450 transactions a month!

Example of "Bank Accounts":  Checking | Savings | Credit Cards | Loans, etc.

• Each additional account past your plan specified limit of 4 will be charged at an additional $40 fee each month.

• If total monthly combined transactions are greater than your pool size, an additional fee of $1 per transaction will be charged.

• The additional 25 Checks per month combined or additional 25 Cash Transactions per month DO NOT count toward these totals.

• Physical Check images and Cash Transactions have a separate fee. See their subsection below.

Total Electronic Transactions in Plan: 400 per month

   Check image transactions

Online payments have become the go-to way to transact in today's high speed, high paced environment. Between credit card transactions and bank transfers, checks are still a preferred way for some vendors. We take your burden into account and have included 25 checks per month at no additional cost to you! We will review the check images from your statement and fill out the transaction information in your books.

• Includes 25 physical images | check transactions per month.

• An additional fee of $2 per transaction will be added past the 25 physical images | check transactions per month. 

Check image transaction limits: 25 per month

   Cash-based transactions

Don’t miss out on deductions! We will enter your business cash-based transactions or expenses paid with other cards to your company books.  Just bring us your receipts or upload them to your portal so we can add them to your books! 

• Includes 25 cash transactions per month or up to 300 transactions a year.

• An additional fee of $2 per transaction will be added past the 25 cash transactions per month.

Cash transaction limits: 25 per month

   Asset Tracking

We will track up to 4 assets in your company books.  Assets can include but are not limited to autos, furniture, equipment, machinery, buildings, capital improvements, investments, intangibles, etc.  Each plan has limited assets.  Additional assets tracking will be charged separately.

Total Assets: 4

   Account Reconciliation

We will reconcile monthly.  If using QuickBooks Online, we will compare entered transactions to your bank records to check that figures are correct and in agreement.  This process confirms that accounts in the general ledger are consistent, accurate, and complete.

Reconciliation frequency: Monthly

   Asset Depreciation

We will depreciate your company assets according to your plan frequency.  We will use straight-line depreciation for your company books. A BOOK depreciation schedule will be provided to help you complete your business tax return.

Depreciation Frequency: Included

   Chart of Accounts

We will set up a Chart of Accounts based on your industry and nature of your business.  We will provide a breakdown of all the financial transactions in your business, and a break down into subcategories when necessary. We will modify or update the accounts on a regular basis and as needed.

Chart of Accounts: Create | Review | Revise

   Client Portal

Get electronic access to your company bookkeeping reports and upload your monthly statements using a secure method.

You will use the Client Portal to UPLOAD ALL statements required to complete your bookkeeping request.
- Accountant Access can also be granted from your financial institution.  

Portal Access: Granted after initial setup

   Assigned Specialist

A QuickBooks Certified Specialist will be assigned to your company books.  Collaborative and Strategic Plans include an Assigned QuickBooks Certified Specialist.

The Assigned Specialist will be the main contact for your company books. 

Plan Specialist: Assigned after initial setup

   Management Reports

Management decisions are often made by reviewing reports or historical data.  We will customize Management Reports to help you review key details of your business, and historic data to help you make better decisions.  

We will provide Management Reports for the period or frequency of your plan in electronic format.   Requested reports outside of the scope of this plan, will be charged per occurrence.

Report Frequency: 1 set of management reports per month

   Bookkeeping Meeting

In-person or remote meeting(s) with QuickBooks Certified Specialist to review your company books.  Review includes period reports and uncategorized transactions.  Reports include income, expenses, bank accounts, loans, assets, distributions, contributions, etc.  Final reports with changes will be available for download within 3 business days after meeting.

Meeting Frequency: 1 Monthly Meeting

   Email Communication

We will provide Management Reports for your review in electronic format.  Email communication is limited to bookkeeping services only; this does not include tax advice, tax planning, or business consulting.  Each plan has limited email; a follow-up email with additional questions or new information is considered a new email. 

• Additional emails will be charged separately. 

Email included: 1 Quarterly Inquiry

   Telephone Communication

Telephone communication is limited to bookkeeping services only; this does not include tax advice, tax planning, or business consulting. Telephone communication is limited for each plan; a follow-up call with additional questions or new information is considered a new call. 

• Additional phone calls will be charged separately. 

Phone calls: 1 Quarterly Inquiry

   Review of Internal Loans

We will review internal loans between owner or partners and business.  Proper documentation or a loan contract is recommended.  If the business is a partnership, we will allocate loans to each corresponding partner or shareholder.

Internal Loans Review: Semi-Annual

   QuickBooks Training

If you’re already using QuickBooks Online to invoice customers, you may want to learn some extra tips and tricks to help you become more efficient in your business.  

We will teach you how to enter customers, create invoices, receive payments, make bank deposits, print reports, or whatever your business needs are.  Training will be for up to 1 hour with a QuickBooks Certified Specialist as often as the frequency of your plan.  

Appointments are scheduled upon request and plan frequency.  Rescheduled appointments are not guaranteed and may be subject to a reschedule fee.

QuickBooks Training: 1 Quarterly Training

   QuickBooks Support

Are you stuck in QuickBooks?  Do you need to correct something or undo a transaction? 

This QuickBooks support is specific to your QuickBooks Online company account.  Send us your request via email with your question or a description of a change and we’ll respond to your email request. 

This service includes one request per month; additional requests will be charged separately or will be counted towards your Email or Phone Communication, which ever applies.

QuickBooks Support: 1 Monthly Question

BOOK YOUR INITIAL CONSULTATION 

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